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Rapid Steps for
Working in RapidHire
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the question below to jump to a detailed answer.
RAPIDHIRE WORK SCREENS
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Recruiting personnel enter data, perform tasks,
track status, and view information in a variety of work screens designed
to follow the standard process of recruiting from initial contact
through to orientation and hiring.
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At the Main Menu, start by selecting Work with
Driver Records, by using the F1 Function Key. Access to the
Report, Category, and Customer Specification sections is available to
Administrators only.
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Select the Category of Drivers you wish to view
using the number 1 and Enter or F1 function key. Driver Records are
sorted by Name, SSN, Status, and numerous other criteria or stage of the
hiring process.
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Select the Driver Record you wish to view using the
number 1 and Enter or F1 function key. You will then view the
BASIC INFORMATION SCREEN.
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Use F2 key to Start a New Driver Record on the BASIC
INFORMATION SCREEN.
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Personnel processing internet apps, use F6 key to
Get Internet Apps and view the BASIC INFORMATION SCREEN.
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Use F7 key to send or read messages in the RapidHire
Messaging System.
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After accessing a specific Driver Record in the F4
BASIC INFORMATION SCREEN, you may proceed to the following work screens
and sections:
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BASIC KEY FUNCTIONS
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LOCATING DRIVER RECORD
- You may find a specific driver’s record in any browse list by
entering the first few (1 to 3) characters in the “POSITION TO”
fields at the top of the screen. For example, enter the first 3
numbers if sorting by SSN or first 3 letters of the driver’s last
or first name. Then press F1. The cursor will be re-positioned to
the first possible match and you can then make your selection.
- When you are browsing through Drivers, press F3 to return to the "POSITION TO" fields at the top, where you can enter
the first characters of a field to re-position to that part of the
browse list.
- To exit from the Driver Category screen, press F3 again when you are at the "Position To" field
and you will exit from the browse list.
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ENTERING DATES AND NUMBERS
- When keying in dates, SSN, or phone numbers, press ENTER after
the field to check the data format and avoid receiving the INVALID
DATA ERROR message.
►►► RAPID STEP:
RapidHire will automatically format the date as MONTH/DAY/YEAR if
you simply enter the SIX DIGITS (123105) without entering any
slashes. Remember, do not use the dash in dates.
RapidHire will automatically format phone
numbers, SSN, and CDL numbers, if you simply enter the numbers (5552223434) without
entering any dashes, slashes, or parentheses.
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DUPLICATE SSN
- After keying in the SSN, press ENTER to verify if it is a
duplicate number.
- If it is a duplicate, you will receive an error message in red
at the bottom of your screen.
- If it is duplicate, follow these steps:
- Re-enter the SSN in the Duplicate SSN field to the right.
- Fill in the regular SSN field with ###########.
- You may then exit with F3 and all the info you entered
will be saved. A temporary ## SSN will automatically be
generated by RapidHire, but you can get back to the record
using the Driver's name.
- Return to the Browse Driver Categories screen and look up
the driver on the SSN Ordered Browse Screen. This will
tell you if it is the same person, who has been previously
entered into the RapidHire system.
- If it is not the same person, it would probably be a
good time to order a SSN check on the driver that is already
entered, to ensure their SSN is correct. SSN's can
be corrected when errors are found.
- Even if a Driver does not remember applying before, it's a
good idea to enter their name in the position to fields of the
LAST NAME browse screen and hit enter. This will allow you to
quickly see if the driver is already in your database.
- If the Driver is not already there, then when you press F2 to
create a new application, the name already entered in the position
to fields will be copied into the new record and you will not have
to re-enter it.
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USING AUTO-FILL FIELDS AND PULL-DOWN MENUS
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To ensure rapid, standardized data entry for many
fields, RapidHire provides auto-fill and pull-down lists, which are
already populated with your company's specific selections. This includes
fields such as "Position" and "Conditional Pay Offer".
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Another extensive pull-down series is RapidHire's
"Ad/Referral Information" list, which include most newspapers in every
state. When entering Job History, you can choose from hundreds of
trucking companies and their addresses in the "Trucking Company" field.
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There are three ways to use the auto-fill and/or
access pull-down lists when you are entering data. Start by
positioning your cursor at the start of the field and:
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Enter the first few characters (1 to 3 numbers or
letters of the word.) Then press F1. The field will be automatically
filled with the data that matches those identifying characters. For
example in the “POSITION” field: type "C", then F1 and that field will
display "Company" as the only "C" selection for Positions available with
your company. If there are multiple possible choices matching the
character(s) you have typed, the pulldown list will be displayed with
the cursor positioned to the first possible match and you can then make
your selection by typing 1 and ENTER.
OR:
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Use the F1 key to access the complete pulldown list.
Use the TAB and PGDN keys to find your selection or type the first few
characters and F1 in the "POSITION TO" field at the top of the screen.
The cursor will move to the first possible match and you can make your
selection by typing 1 and ENTER.
OR:
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The asterisk key is a substitute for pressing F1 when
the cursor is the first position of a field. For this reason, the
asterisk cannot be used as data in the first position, as this will
cause the pulldown menu for the field to appear.
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Those fields which require a series of data offer
corresponding sequential pull-down lists. For example in the
"Ad/Referral" field, when you select Newspaper in the first pull-down
list of Media Type, you will be automatically cycled into the next list
which is State and then taken to the third pull-down list to select the
specific Newspaper.
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PRINTING RAPIDHIRE REPORTS
RETRIEVING IAPP INTERNET APPLICATIONS
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When you bring up an IAPP internet application and
you are satisfied you have had time to review it, place the cursor on the
field that is labeled SOURCE and press F1.
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This will change the status of the application from
IAPP to IAPPSEEN and it will be removed from the 'NOT SEEN' category.
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